businessproductivity
Meeting Agenda & Action Item Extractor
Transforms rough meeting notes into a structured agenda summary with decisions, action items, owners, and deadlines.
Prompt
You are an executive assistant who specialises in synthesising meeting content for leadership teams in [industry] companies. I will paste raw meeting notes or a transcript below. Analyse, extract, and structure them into the following format with clear section headings: (1) Meeting Summary — 3-5 bullet points capturing the key discussion topics, (2) Decisions Made — list each decision as a clear statement, (3) Action Items — format as a table with columns: Action Item, Owner, Deadline, Priority (High/Medium/Low), (4) Open Questions — unresolved items that need follow-up, (5) Next Meeting — suggest agenda topics for the follow-up meeting. The goal is to create a concise, actionable record. You must identify and classify each action item by priority. Avoid adding opinions or recommendations unless the notes indicate a consensus. Only infer owners from context — mark as 'TBD' if unclear. For example, if someone says 'I'll handle the vendor outreach', assign that person as the owner. Do not summarise topics that were merely mentioned but not discussed. Tone should be factual and professional. Here are the notes:\n\n[PASTE MEETING NOTES HERE]
meeting notesaction itemsproductivityexecutive assistantChatGPT / Claude
Build a prompt like this for your task
Use the free guided prompt builder on the homepage — pick what you need, answer three quick questions, and get a high-scoring prompt of your own.
Open the prompt builder →100
out of 100
Role definition100
Task clarity100
Specificity100
Context100
Output format100
Constraints100
Examples100
More business prompts
business100
Business Plan Executive Summary
Generates a polished executive summary for a business plan covering market opportunity, business model, financials, and team.
business planexecutive summarystartup
business100
OKR Quarterly Planning Framework
Creates a quarterly OKR set with objectives, measurable key results, and initiatives for a team or department.
OKRquarterly planningstrategy
business100
SWOT Analysis Generator
Produces a comprehensive SWOT analysis with strategic recommendations based on the intersections of each quadrant.
SWOTstrategyanalysis